Automate Notion + Loom with GAIA
Embed Loom videos into Notion pages automatically and create docs from video transcripts
Loom videos capture knowledge in a way that written documentation can't—a product walkthrough, a design critique, a process explanation—but video content is notoriously hard to search and organize. Recordings pile up in Loom without being linked to the relevant Notion pages where they would provide the most context. Knowledge shared in a video gets lost when someone new joins the team because no one connected it to the written documentation.
GAIA bridges Notion and Loom so that video and written knowledge reinforce each other. When a Loom is recorded and shared with GAIA, it is automatically embedded in the relevant Notion page based on the video's title and content. GAIA can also extract the Loom transcript and generate a structured Notion document from it, making video knowledge searchable and scannable.
For teams that rely heavily on async video communication, this integration transforms a scattered Loom library into a structured, searchable knowledge base anchored in Notion, ensuring that important knowledge shared in video format is never lost.
5 things you can automate
Everything GAIA can do when Notion and Loom are connected.
Auto-embed Loom recordings in Notion pages by topic
When a Loom video is recorded and tagged with a project name or topic, GAIA finds the relevant Notion page and embeds the video in a dedicated Recordings section, keeping video content organized with its written context.
Generate Notion docs from Loom transcripts
GAIA extracts the auto-generated Loom transcript, structures it into a Notion page with headings, bullet points, and action items, making the video's content searchable and scannable for those who prefer reading over watching.
Create Notion action item pages from meeting Looms
When a Loom is recorded as a meeting update or project review, GAIA identifies the action items mentioned in the transcript and creates a Notion task page with the items listed, assignees suggested, and the original video embedded.
Build a searchable onboarding video library in Notion
GAIA automatically catalogs Loom recordings tagged as onboarding content into a dedicated Notion database with title, description, speaker, duration, and a direct embed, creating a self-updating new hire resource library.
Link Loom design walkthroughs to Notion specs
When a designer records a Loom walking through a new design, GAIA links the video to the corresponding Notion spec page and adds a summary of the walkthrough as a page comment, keeping design decisions documented alongside specs.
How to set it up
Connect Notion and Loom to GAIA in three steps.
- 1
Connect Notion and Loom to GAIA
Authorize your Notion workspace and Loom account in GAIA's integration settings. Specify which Notion databases should receive embedded Loom videos and transcripts.
- 2
Configure video routing and transcript rules
Define how Loom videos are matched to Notion pages—by video title, tags, or workspace folder—and configure whether GAIA should embed the video, generate a transcript document, extract action items, or all three.
- 3
GAIA builds your video knowledge base automatically
When a Loom is recorded and processed, GAIA routes it to the appropriate Notion pages and generates any configured documents. Your knowledge base grows automatically as your team continues to record.
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