How accurate is the action item extraction from Loom transcripts?

GAIA uses language model analysis to identify action items and commitments in transcripts. You can enable a review step where extracted tasks are shown before being saved to Todoist.

Can GAIA handle Loom videos sent via email links rather than direct shares?

Yes. If you forward a Loom video link to GAIA or paste it in a GAIA command, it can process the video and create tasks regardless of how the link was shared.

Will GAIA create tasks from Loom comments as well as the video content?

Yes. GAIA can also read Loom video comments and create Todoist tasks from comment threads, which is useful when reviewers add text feedback alongside the video.

IntegrationPowered by GAIA

Automate Todoist + Loom with GAIA

Turn Loom video feedback into Todoist tasks and attach videos to work items

Loom has transformed how teams share feedback and instructions — a short video conveys nuance that a written comment never could. But Loom videos that contain actionable feedback present a tracking challenge: the reviewer records the video, the recipient watches it, and then the specific action items in the video need to make their way into a task manager. Without automation, this handoff requires the viewer to manually create tasks from what they heard, a step that gets skipped when things get busy.

GAIA connects Loom and Todoist to make video feedback automatically actionable. When a Loom video is shared with you, GAIA can transcribe it, extract the action items mentioned, and create Todoist tasks for each. When you create a Todoist task for a piece of work, GAIA can attach the relevant Loom video link so whoever picks up the task has the full video context alongside the task description.

This integration is particularly useful for design reviewers and product managers who share Loom walkthroughs with action items, for managers who use Loom to delegate work asynchronously, and for teams where async-first communication is the norm and video feedback needs to translate reliably into tracked tasks.

5 things you can automate

Everything GAIA can do when Todoist and Loom are connected.

Extract Todoist tasks from Loom video transcripts

When a Loom video is shared with you, GAIA transcribes it and identifies action items mentioned by the reviewer, creating Todoist tasks for each with the video timestamp referenced.

Attach Loom videos to Todoist tasks

When a Loom video is created for a specific task or project, GAIA attaches the video link to the relevant Todoist task so context is always one click away when work begins.

Video review completion tracking

When a Loom video requires a review response, GAIA creates a Todoist task to watch and respond, with the video link and a deadline based on the review due date.

Async delegation follow-up

When a manager shares a Loom video delegating work, GAIA creates a Todoist task for the recipient with the video link and a suggested due date, ensuring delegated work is formally captured.

Design walkthrough action items

Product managers recording Loom walkthroughs of new features can mention actions by name and GAIA will capture each as a Todoist task assigned to the relevant team member.

How to set it up

Connect Todoist and Loom to GAIA in three steps.

1
Connect Todoist and Loom to GAIA
Authenticate your Todoist account and connect your Loom workspace to GAIA. Grant GAIA access to your Loom library so it can read shared videos and transcripts.
2
Set your video-to-task rules
Configure which Loom videos trigger task extraction — all shared videos, only those in specific workspaces, or videos with specific tags. Choose the Todoist project where tasks are created.
3
GAIA turns video feedback into tracked tasks
When a qualifying Loom video is shared, GAIA processes the transcript, creates tasks for each action item, and attaches the video link so every piece of feedback becomes a trackable work item.

Frequently Asked Questions

GAIA uses Loom's built-in auto-transcription when available, falling back to its own transcription for older videos or workspaces without transcription enabled.

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Todoist Integration

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5 things you can automate

Everything GAIA can do when Todoist and Loom are connected.

Extract Todoist tasks from Loom video transcripts

When a Loom video is shared with you, GAIA transcribes it and identifies action items mentioned by the reviewer, creating Todoist tasks for each with the video timestamp referenced.