Automate Todoist + Stripe with GAIA
Turn Stripe payment events into actionable tasks automatically
Stripe processes the revenue events that keep a business running, but the human follow-up those events require — reaching out after a failed payment, welcoming a new subscriber, investigating a dispute — has to happen in a separate tool. Without a direct connection between Stripe's event stream and your task manager, critical follow-ups depend on someone monitoring the Stripe dashboard and manually creating tasks, a process that is slow, inconsistent, and easy to neglect during busy periods.
GAIA connects Stripe and Todoist so revenue-critical events automatically generate the right follow-up tasks. A failed payment creates an outreach task for your billing team. A subscription cancellation triggers a win-back checklist. A new enterprise signup kicks off the onboarding task sequence. Your team responds to every important Stripe event as a structured, tracked task rather than an email notification that gets buried.
This integration is particularly valuable for SaaS companies, subscription businesses, and e-commerce operators who want to minimize churn and maximize revenue recovery without building custom automation or relying on engineers to write webhook handlers.
5 things you can automate
Everything GAIA can do when Todoist and Stripe are connected.
Failed payment follow-up tasks
When Stripe reports a failed payment, GAIA creates a Todoist task to contact the customer with the payment amount, customer name, and failure reason included so your billing team has full context.
Subscription cancellation win-back workflow
When a Stripe subscription is cancelled, GAIA creates a win-back task checklist — send retention offer, log cancellation reason, update CRM — so every cancellation gets a structured response.
New subscriber onboarding tasks
When a new Stripe subscription is created, GAIA triggers a Todoist onboarding checklist — welcome email, account setup verification, first check-in call — so every new customer is handled consistently.
Dispute and chargeback response
When Stripe logs a dispute, GAIA creates an urgent Todoist task with the dispute details and deadline so your team responds within Stripe's evidence submission window.
Monthly revenue reconciliation reminder
GAIA creates a recurring Todoist task at month-end to reconcile Stripe payouts with your accounting records so revenue reporting stays accurate.
How to set it up
Connect Todoist and Stripe to GAIA in three steps.
- 1
Connect Todoist and Stripe to GAIA
Authenticate your Todoist account and connect your Stripe account to GAIA. GAIA uses Stripe webhooks to receive event notifications in real time.
- 2
Map Stripe events to Todoist task templates
Configure which Stripe event types create tasks, what the task title and description templates look like, and which Todoist project and assignee receives each event type.
- 3
GAIA creates tasks the moment events fire
When Stripe fires a configured event, GAIA creates the corresponding Todoist task within seconds so your team can act on payment and subscription events immediately.
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