Automate Todoist + Microsoft Teams with GAIA
Surface Todoist tasks in Teams and capture action items from chats
Microsoft Teams is the communication backbone of millions of organizations, hosting everything from quick chat messages to full project discussions. But the action items that emerge from those conversations routinely disappear into the chat history, never making it to a task manager. Todoist users who rely on it for personal planning find themselves manually transcribing chat commitments into tasks — a slow, error-prone process that means many follow-ups simply never get captured.
GAIA bridges Todoist and Microsoft Teams so your task manager and your team chat reinforce each other. Task reminders and deadline alerts surface as Teams notifications in the channels where your team is active. Conversely, when an action item surfaces in a Teams message or meeting chat, GAIA can capture it as a Todoist task with one command, preserving the original message as context.
This integration is particularly powerful in organizations that run on Microsoft 365, where Teams is the daily hub but individual contributors want the simplicity of Todoist for personal planning. It removes the friction of switching between platforms while ensuring commitments made in chat always make it to the task list.
5 things you can automate
Everything GAIA can do when Todoist and Microsoft Teams are connected.
Task due-date alerts in Teams channels
GAIA sends a Teams message to the relevant channel when a Todoist task deadline approaches, tagging the responsible person so the team is never surprised by a missed deadline.
Capture Teams messages as Todoist tasks
Reply to any Teams message with a GAIA command or use a message action to instantly convert it into a Todoist task with the message content, sender, and channel context preserved.
Morning briefing in Teams
GAIA posts your Todoist due-today list as a personal Teams message each morning so your day's priorities are visible right when you open your collaboration hub.
Teams meeting action item capture
After a Teams meeting, GAIA processes the meeting transcript or chat log to identify action items and creates Todoist tasks for each commitment made during the call.
Project progress updates
When a Todoist project reaches a completion milestone, GAIA posts a progress update to the designated Teams channel so stakeholders are informed without a manual status message.
How to set it up
Connect Todoist and Microsoft Teams to GAIA in three steps.
- 1
Connect Todoist and Microsoft Teams to GAIA
Authenticate your Todoist account and add the GAIA app to your Microsoft Teams workspace. Your Microsoft 365 admin may need to approve the app installation.
- 2
Configure channels and notification rules
Map Todoist projects to Teams channels, set reminder lead times, and enable the message capture command so team members can start converting chat messages to tasks.
- 3
GAIA keeps tasks and chat aligned
GAIA monitors Todoist for upcoming deadlines and Teams for capture triggers, posting alerts and creating tasks automatically so both systems stay current.
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