Does this work for organizations that use Zoom Rooms?

GAIA integrates with Zoom Meetings and Zoom Webinars via the Zoom API. Zoom Rooms support depends on whether your Zoom plan exposes room meeting data through the same API.

Is there a risk of double-notifications if users have both Zoom and Teams open?

GAIA posts to Teams channels rather than individual DMs by default, so notifications appear as channel posts rather than personal pings. You can adjust per-channel notification settings in Teams to control alert frequency.

IntegrationPowered by GAIA

Automate Zoom + Microsoft Teams with GAIA

Bridge Zoom and Microsoft Teams for dual-platform organizations

Many organizations run Zoom for video calls and Microsoft Teams for messaging, creating a split where meeting context lives in one platform and team communication in another. Colleagues who weren't on a Zoom call miss decisions; Teams notifications go unseen by people who live in Zoom.

GAIA bridges Zoom and Microsoft Teams so meeting summaries, recordings, and action items flow into the right Teams channels automatically. Both platform users stay informed and aligned without anyone manually copy-pasting between tools.

4 things you can automate

Everything GAIA can do when Zoom and Microsoft Teams are connected.

Post Zoom meeting summaries to Microsoft Teams channels

After a Zoom call, GAIA formats the meeting summary and posts it to the designated Teams channel. Team members who weren't on the call get full context without needing to watch the recording.

Send Teams reminders for upcoming Zoom meetings

GAIA posts a reminder in the relevant Teams channel 15 minutes before a Zoom meeting starts, including the join link. Participants never miss a call because they were heads-down in Teams.

Share Zoom recording links in Teams

When a Zoom recording is ready, GAIA posts the link to the appropriate Teams channel. Stakeholders access the recording in their primary collaboration tool without hunting through email.

Notify Teams of Zoom meeting action items

GAIA extracts action items from Zoom summaries and posts a structured list to Teams. Each item shows the owner and due date, giving the team a clear view of commitments made in the call.

How to set it up

Connect Zoom and Microsoft Teams to GAIA in three steps.

1
Connect Zoom and Microsoft Teams to GAIA
Authorize GAIA with your Zoom account and Microsoft Teams tenant. Map Zoom meetings or meeting series to the corresponding Teams channels.
2
Configure notification and summary preferences
Choose which Zoom events — meeting end, recording ready, action items — trigger posts to Teams and set the format and channel for each notification type.
3
GAIA keeps both platforms synchronized
GAIA monitors your Zoom account and posts structured updates to Teams automatically. Users on either platform stay informed without manual handoffs.

Frequently Asked Questions

Yes. GAIA can bridge in both directions — important Teams channel messages can trigger a Zoom chat notification or email digest for participants who primarily use Zoom for communication.

Explore individual integrations

Zoom Integration

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Microsoft Teams Integration

Discover the full set of Microsoft Teams automations available through GAIA.

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