Automate GitHub + ClickUp with GAIA
Link GitHub PRs to ClickUp tasks and auto-update status on merge
Engineering teams use GitHub for code and ClickUp for project management, but keeping the two in sync is a constant manual chore. A developer merges a PR but forgets to update the ClickUp task status. A project manager moves a task to "In Review" without knowing the PR was already approved. The gap between where the code lives and where the project plan lives creates confusion, duplicated status meetings, and a project board that never reflects reality.
GAIA bridges GitHub and ClickUp so code activity automatically drives task status updates. When a developer opens a pull request linked to a ClickUp task, GAIA moves the task to "In Review." When the PR merges, GAIA transitions the task to "Done" and notifies the assignee. When a PR is closed without merging, GAIA can revert the task status and leave a comment explaining why. The project board stays accurate without anyone having to remember to update it.
This integration is ideal for software teams that plan work in ClickUp and execute in GitHub. Product managers get a real-time view of engineering progress directly in ClickUp, while developers focus on writing code rather than updating tickets.
5 things you can automate
Everything GAIA can do when GitHub and ClickUp are connected.
Auto-move ClickUp tasks when PRs are opened
When a developer opens a pull request and references a ClickUp task ID in the PR title or description, GAIA automatically moves that task to the "In Review" status so project managers see live development progress in ClickUp.
Complete ClickUp tasks on PR merge
When a pull request merges to the main branch, GAIA marks the linked ClickUp task as complete, sets the resolved date, and posts a comment with the merge commit reference so there is a clear audit trail from task to code.
Create ClickUp subtasks from GitHub review comments
When a code reviewer leaves a change request on a PR, GAIA can create ClickUp subtasks for each requested change so the work is tracked in the project board and the developer has a structured checklist to address before re-requesting review.
Sync GitHub milestones with ClickUp sprints
GAIA maps GitHub milestones to ClickUp sprints, keeping due dates consistent and automatically moving incomplete tasks to the next sprint when a milestone closes with open issues remaining.
Notify ClickUp task followers on PR failures
When a GitHub Actions CI run fails on a PR, GAIA posts a comment on the linked ClickUp task alerting the team that the build is broken, along with a link to the failed run so blockers are visible in the project board immediately.
How to set it up
Connect GitHub and ClickUp to GAIA in three steps.
- 1
Connect GitHub and ClickUp to GAIA
Authenticate your GitHub organization and ClickUp workspace through GAIA's integrations panel. Select which repositories and ClickUp spaces or lists should be linked for automated syncing.
- 2
Define your status mapping rules
Configure how GitHub PR states map to ClickUp task statuses. Tell GAIA which ClickUp list to use, how to identify the task ID from PR descriptions or branch names, and which status transitions each GitHub event should trigger.
- 3
GAIA syncs code and project status automatically
GAIA listens to GitHub webhook events and updates ClickUp tasks in real time. Your ClickUp board becomes a live reflection of development progress without any manual status updates from the engineering team.
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