Automate Gmail + Todoist with GAIA
Turn emails into tasks automatically, zero inbox means zero missed tasks
Every email that requires action is a potential task — but manually transferring action items from Gmail to Todoist is time-consuming and easy to forget. Emails accumulate, the mental overhead of deciding what needs to go on your task list grows, and important commitments get buried in threads.
GAIA automates the Gmail-to-Todoist pipeline. It reads your emails, identifies action items and commitments, and creates corresponding Todoist tasks with appropriate due dates, priorities, and project assignments. Your inbox becomes a source of tasks rather than a second to-do list you have to manage separately.
5 things you can automate
Everything GAIA can do when Gmail and Todoist are connected.
Auto-create tasks from action emails
GAIA identifies emails that require a response or action and creates a Todoist task for each one, including the sender's name, subject, and a summary of what's needed.
Extract deadlines from email content
When an email mentions a deadline ('please send by Friday' or 'due March 15'), GAIA sets the Todoist task due date automatically so the deadline is captured without manual entry.
Follow-up task scheduling
After you send an important email, GAIA creates a follow-up task in Todoist for three days later so you never forget to chase a response.
Project assignment from email context
GAIA reads email content and assigns new tasks to the right Todoist project based on keywords, sender, or email label, keeping your task list organized automatically.
Newsletter-triggered learning tasks
When an industry newsletter arrives with an article you want to read, GAIA adds a 'Read later' task to Todoist with the link and a brief description so valuable content doesn't disappear into your inbox.
How to set it up
Connect Gmail and Todoist to GAIA in three steps.
- 1
Connect Gmail and Todoist to GAIA
Authorize GAIA to access your Gmail inbox and your Todoist account. Setup takes under two minutes using OAuth authentication.
- 2
Tell GAIA your task creation preferences
Specify which types of emails should become tasks, which Todoist projects to use for different email categories, and how you want tasks named and prioritized.
- 3
GAIA manages the pipeline continuously
As new emails arrive, GAIA evaluates each one and creates Todoist tasks as configured. You get a clean task list that reflects your inbox without any manual work.
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