Automate Google Calendar + Trello with GAIA
Add Trello card due dates to Google Calendar and create cards from calendar events
Trello boards give your team a visual overview of project work, but the due dates on Trello cards are only visible to people actively looking at the board. Google Calendar is where everyone — including stakeholders who never log into Trello — checks schedules and deadlines. The disconnect means that delivery dates set in Trello are invisible in the place where people make time commitments.
GAIA connects Google Calendar and Trello so Trello card due dates appear as calendar events automatically. When a card's due date is set or changed, the calendar event updates in real time. When a meeting or event in Google Calendar represents a deliverable, GAIA can create the corresponding Trello card in the right board and list so the work gets tracked. Both tools stay synchronized without any manual duplication.
This is particularly valuable for small teams that use Trello for project tracking and Google Calendar for scheduling and client-facing commitments, and for project managers who need to give non-Trello stakeholders visibility into delivery timelines.
5 things you can automate
Everything GAIA can do when Google Calendar and Trello are connected.
Create calendar events from Trello card due dates
GAIA monitors the Trello boards you care about and creates Google Calendar events for card due dates, giving you and your team a deadline view in the calendar alongside meetings and other commitments.
Generate Trello cards from calendar events
When you create a calendar event for a client presentation or project review, GAIA can create a Trello card in the relevant board so the deliverable is tracked and assigned in your team's workflow tool.
Keep calendar events updated when Trello due dates change
If a card's due date is moved in Trello, GAIA updates the Google Calendar event immediately so your schedule view always reflects the latest project timeline without anyone needing to update the calendar manually.
Stakeholder deadline calendar
GAIA can publish key Trello card due dates to a shared Google Calendar that stakeholders who don't have Trello access can subscribe to, giving them delivery date visibility in a tool they already use.
Overdue card alerts via calendar
When a Trello card passes its due date without being completed, GAIA creates a Google Calendar alert for the card owner so the overdue item appears prominently in their schedule view and gets addressed.
How to set it up
Connect Google Calendar and Trello to GAIA in three steps.
- 1
Connect Google Calendar and Trello to GAIA
Authorize Google Calendar and Trello in GAIA's integration settings. You select which Trello boards GAIA monitors and which Google Calendar receives the resulting events.
- 2
Set due date sync and card creation rules
Configure which Trello lists and card labels trigger calendar event creation, and define the event format. Set rules for which calendar event types should generate Trello cards when created manually.
- 3
GAIA keeps Trello due dates and calendar events synchronized
GAIA uses Trello webhooks to detect due date changes and updates calendar events in real time. It also monitors Google Calendar for new events that match card-creation templates.
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