Automate Google Calendar + Notion with GAIA
Sync calendar events to Notion and prep meetings automatically
Meeting preparation and notes capture are productivity fundamentals that most professionals do inconsistently. Notion is the ideal home for meeting notes and context, but creating notes pages for each meeting and populating them with attendee and agenda information is tedious enough to skip. GAIA automates the entire calendar-Notion pipeline from meeting prep to notes archiving.
5 things you can automate
Everything GAIA can do when Google Calendar and Notion are connected.
Auto-create Notion meeting notes pages
GAIA creates a Notion page for each upcoming meeting, pre-populated with date, time, attendees, agenda from the calendar invite, and sections for notes and action items.
Meeting context compilation
Before each meeting, GAIA researches attendees, pulls related Notion pages, and adds context to the meeting notes page so you walk in prepared with relevant background.
Calendar database in Notion
GAIA maintains a Notion database of all your calendar events with properties like attendees, meeting type, and outcome, creating a searchable log of your meetings.
Post-meeting action item capture
After a meeting ends, GAIA prompts you to review the notes page and can extract action items to your task manager of choice, closing the gap between meetings and execution.
Weekly planning from calendar
GAIA reads your upcoming week's calendar and creates a weekly planning page in Notion with your schedule, prep notes for each meeting, and time blocked for focused work.
How to set it up
Connect Google Calendar and Notion to GAIA in three steps.
- 1
Connect Google Calendar and Notion to GAIA
Authorize both accounts and specify which Notion section or database should receive meeting notes.
- 2
Configure meeting note templates
Choose which calendar event types get Notion pages, what the page template should look like, and which properties map from calendar to Notion fields.
- 3
Review prep and capture notes
Meeting notes pages appear in Notion automatically before each meeting. You add your notes during and after the meeting, and GAIA handles the administrative setup.
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