Can GAIA handle HubSpot sequences alongside manual Gmail outreach?

Yes. GAIA is aware of active HubSpot sequences and won't duplicate outreach. It can also suspend sequences when a contact replies, ensuring you don't send automated follow-ups after a personal conversation.

Does GAIA work with HubSpot's native Gmail extension?

GAIA provides more automated intelligence than the native HubSpot Gmail extension. They can coexist, but GAIA handles the automated logging and drafting so you may find the native extension redundant.

IntegrationPowered by GAIA

Automate HubSpot + Gmail with GAIA

Sync Gmail with HubSpot CRM and automate sales email workflows

Sales teams live in Gmail but are accountable in HubSpot. Manually logging emails to contact records, updating deal stages after email exchanges, and crafting personalized outreach from CRM data takes hours that should be spent selling. GAIA automates the HubSpot-Gmail connection so your CRM reflects reality and your outreach is informed by full contact context.

5 things you can automate

Everything GAIA can do when HubSpot and Gmail are connected.

Auto-log emails to HubSpot contacts

Every Gmail email from or to a HubSpot contact gets automatically logged to their contact record with sender, subject, date, and a summary, keeping the CRM current without manual data entry.

Deal stage updates from email signals

GAIA reads email content and updates HubSpot deal stages based on signals — a positive reply advances a deal to 'Proposal Sent', a rejection triggers a 'Closed Lost' update.

Personalized outreach from HubSpot data

GAIA drafts Gmail outreach emails using HubSpot contact data — company, role, last interaction, and deal history — so every email is personalized without manual CRM research.

Follow-up sequence triggers

When a contact doesn't reply within a set period, GAIA drafts a follow-up email in Gmail using HubSpot contact context, queued for your review before sending.

New contact creation from email

When you receive an email from someone not in HubSpot, GAIA creates a contact record with information extracted from the email signature and domain, ready for you to qualify.

How to set it up

Connect HubSpot and Gmail to GAIA in three steps.

1
Connect HubSpot and Gmail to GAIA
Authorize GAIA with your HubSpot account and Gmail. GAIA will match Gmail contacts against HubSpot records automatically.
2
Configure logging and deal rules
Set which emails should be logged to HubSpot, which email signals should trigger deal stage changes, and how you want outreach drafts structured.
3
Sell with full CRM context
GAIA keeps HubSpot current from your Gmail activity and brings CRM context into your email drafting, making your inbox a CRM-aware sales tool.

Frequently Asked Questions

By default GAIA only logs emails to and from existing HubSpot contacts. You can configure it to also log emails from unrecognized contacts to a review queue for manual qualification.

Explore individual integrations

HubSpot Integration

See everything GAIA can do with HubSpot, including triggers, actions, and ready-made workflows.

Gmail Integration

Discover the full set of Gmail automations available through GAIA.

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5 things you can automate

Everything GAIA can do when HubSpot and Gmail are connected.