Automate Todoist + Figma with GAIA
Connect design work in Figma with task tracking in Todoist
Design work lives in Figma — components, prototypes, and iterations accumulate across files and projects. But the feedback, revisions, and handoff tasks that design work generates need to be tracked somewhere more structured than Figma comments, which get buried as the file evolves. Designers often end up with a long list of revision requests scattered across Figma comment threads that are difficult to prioritize and even harder to mark as complete.
GAIA connects Figma and Todoist so design feedback becomes actionable tasks and tracked work stays linked to the files it relates to. When a stakeholder leaves a comment on a Figma file, GAIA can capture it as a Todoist task assigned to the designer responsible for that component. When a Todoist task is linked to a Figma frame, GAIA surfaces the file link in the task so designers can jump directly to the relevant canvas without hunting through projects.
This integration is valuable for product designers managing feedback from multiple stakeholders across several files, for design teams using Todoist to coordinate shared work, and for design leads who want visibility into revision backlogs without subscribing to Figma comment notifications that overwhelm the inbox.
5 things you can automate
Everything GAIA can do when Todoist and Figma are connected.
Convert Figma comments to Todoist tasks
When a stakeholder leaves a revision comment on a Figma file, GAIA creates a Todoist task with the comment text, the file and frame link, and the commenter name so nothing slips through.
Link Figma frames to Todoist design tasks
GAIA attaches the relevant Figma frame URL to Todoist design tasks so designers can open the exact frame that needs work with one click rather than navigating through the file.
Design handoff checklist
When a Figma file is marked ready for development, GAIA creates a handoff checklist in Todoist — export assets, update component documentation, notify the engineering team — so handoffs are consistent.
Revision round tracking
GAIA tracks open Figma comments and their linked Todoist tasks, alerting the designer when revision tasks are overdue so feedback does not age unaddressed.
Component audit task generation
When a Figma library component is updated, GAIA creates Todoist tasks to review screens that use the component, ensuring all affected designs are updated as part of the library change.
How to set it up
Connect Todoist and Figma to GAIA in three steps.
- 1
Connect Todoist and Figma to GAIA
Authenticate your Todoist account and your Figma account in GAIA's settings. Select the Figma projects and files you want GAIA to monitor for comments and changes.
- 2
Configure comment and task rules
Specify which comment types should create Todoist tasks, which Todoist project receives design tasks, and whether all comments or only those with specific tags trigger task creation.
- 3
GAIA bridges design feedback and task management
GAIA monitors Figma for new comments and task-relevant activity, creates Todoist tasks automatically, and maintains the link between tasks and frames throughout the revision cycle.
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