Automate Todoist + Google Calendar with GAIA
Turn tasks into calendar events and deadlines into time blocks
Todoist captures everything you need to do, and Google Calendar structures when you will do it — but without a connection between them, tasks pile up without time allocated and calendar events get created without linking back to the underlying work. The result is a schedule that doesn't reflect reality and a task list that never shrinks.
GAIA connects Todoist and Google Calendar so your commitments and your time stay in sync. When you add a task with a due date in Todoist, GAIA can automatically create a corresponding Google Calendar event and block the time needed to complete it. When a meeting ends and action items emerge, GAIA can capture them as Todoist tasks with deadlines derived from the calendar event details.
This integration is particularly valuable for individuals who plan projects in Todoist but struggle to protect calendar time for deep work, and for teams who want every project deadline reflected on a shared calendar so capacity is visible at a glance.
5 things you can automate
Everything GAIA can do when Todoist and Google Calendar are connected.
Auto-create calendar events from Todoist due dates
Whenever you set a due date on a Todoist task, GAIA creates a matching Google Calendar event, letting you see your workload alongside meetings without manual duplication.
Time-block high-priority tasks
GAIA scans your Todoist inbox for priority-1 tasks and reserves focused work blocks on Google Calendar, protecting uninterrupted time before your day fills up with meetings.
Capture meeting action items as Todoist tasks
After a Google Calendar event ends, GAIA prompts you to log action items and creates them as Todoist tasks assigned to the relevant project with the agreed deadline.
Daily planning digest
Each morning GAIA cross-references your Todoist due-today list with your Google Calendar schedule and sends a combined briefing so you can re-prioritize before the day starts.
Project deadline milestones on shared calendar
GAIA mirrors Todoist project milestones onto a shared Google Calendar so every team member can see upcoming deadlines without needing access to the Todoist project.
How to set it up
Connect Todoist and Google Calendar to GAIA in three steps.
- 1
Connect Todoist and Google Calendar to GAIA
Authenticate both accounts in GAIA's integration settings using OAuth. GAIA only requests the scopes it needs — task read/write for Todoist and event read/write for Google Calendar.
- 2
Configure your sync preferences
Tell GAIA which Todoist projects to watch, how much time to block per task priority, and which Google Calendar to write events to. Use plain language to describe your rules.
- 3
GAIA keeps tasks and calendar in sync automatically
From that point on, GAIA monitors both platforms in real time — creating events when tasks are added, updating times when deadlines shift, and flagging conflicts before they become problems.
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