Automate Todoist + Jira with GAIA
Sync personal Todoist tasks with Jira tickets without leaving your flow
Software teams track engineering work in Jira, but individual contributors often capture their own action items, research notes, and follow-ups in a personal task manager like Todoist. These two systems rarely talk to each other, creating a fragmented picture of what actually needs to get done. Engineers end up maintaining two lists, manually copying ticket references into Todoist and hoping they stay in sync.
GAIA eliminates this duplication by acting as a live bridge between Todoist and Jira. When you're assigned a new Jira ticket, GAIA can add it to your Todoist inbox with the ticket number, priority, and due date pre-filled. When you capture a task in Todoist that belongs in Jira, GAIA can escalate it to the appropriate project and link the two records together. Status updates flow in both directions so you always see a single source of truth.
This integration is particularly valuable for engineers who prefer Todoist's fast capture and GTD-style organization but need to stay accountable within a team Jira workflow, and for project leads who want a personal view of their Jira workload alongside non-engineering tasks.
5 things you can automate
Everything GAIA can do when Todoist and Jira are connected.
Mirror assigned Jira tickets into Todoist
GAIA watches for new Jira tickets assigned to you and immediately creates a matching Todoist task with the ticket ID, summary, priority level, and a direct link back to Jira so you can triage from your personal inbox.
Escalate Todoist tasks to Jira issues
When a task captured in Todoist grows in scope or needs team visibility, tell GAIA to promote it to a Jira issue. GAIA creates the ticket in the right project, sets the reporter, and updates the Todoist task with the Jira link.
Sync Jira status changes back to Todoist
When a Jira ticket moves to Done or is closed by a teammate, GAIA automatically marks the corresponding Todoist task complete so your personal list stays accurate without manual cleanup.
Daily sprint task briefing
Each morning GAIA compiles your active Jira sprint tickets and any related Todoist tasks into a single prioritized list, giving you a clear picture of what requires attention before your standup.
Bug report task capture
When you notice a bug while working and jot it down in Todoist, GAIA can instantly create a Jira bug ticket with the right issue type, component, and severity, keeping your development workflow uninterrupted.
How to set it up
Connect Todoist and Jira to GAIA in three steps.
- 1
Connect Todoist and Jira to GAIA
Authenticate your Todoist account and Jira workspace in GAIA's integration settings. GAIA uses OAuth for Todoist and Jira's REST API with scoped permissions so only your assigned projects and tasks are accessible.
- 2
Configure sync rules and project mappings
Tell GAIA which Jira projects map to which Todoist projects, what priority thresholds trigger sync, and whether you want bidirectional or one-way mirroring. You can express these rules in plain language.
- 3
GAIA keeps both systems in sync automatically
From that point on, GAIA monitors both Todoist and Jira for changes and propagates updates in real time. You can also trigger manual syncs or ask GAIA to report on discrepancies between the two systems.
Frequently Asked Questions
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