Automate Todoist + Linear with GAIA
Keep personal Todoist tasks and Linear engineering issues in perfect sync
Linear has become the go-to issue tracker for high-velocity engineering teams, valued for its speed and clean opinionated workflow. Todoist remains the personal task manager of choice for many engineers who want a fast, distraction-free space for their own action items outside the team's shared context. Maintaining both tools separately means duplicated effort: manually copying Linear issues into Todoist, updating statuses in two places, and losing the big picture of your actual workload.
GAIA connects Todoist and Linear so the two stay synchronized automatically. New Linear issues assigned to you appear in your Todoist inbox with cycle deadlines and priority pre-filled. Tasks you capture in Todoist that belong in a Linear project can be promoted with a single command. Completion events flow in both directions so your team's cycle board and your personal list always agree.
This is particularly useful for engineers who rely on Todoist's fast-capture during planning sessions but need their personal work visible in Linear for sprint accountability, and for tech leads who track their own action items in Todoist alongside engineering issues they own.
5 things you can automate
Everything GAIA can do when Todoist and Linear are connected.
Mirror assigned Linear issues into Todoist
GAIA pulls every Linear issue assigned to you into your Todoist inbox, including the team, priority, cycle end date, and a direct link, so your daily review requires only one tool.
Escalate Todoist tasks to Linear issues
When a personal task grows into engineering work, GAIA creates a Linear issue in the right team and project, copies the description, sets the priority, and links the two records so nothing is lost in translation.
Cycle deadline reminders via Todoist
GAIA adds due dates to your synced Linear issues in Todoist based on the current cycle end date, giving you deadline visibility inside your personal task manager so sprint planning stays on track.
Status propagation across both systems
When you mark a Todoist task done, GAIA moves the linked Linear issue to the completed state. When a teammate closes a Linear issue, GAIA checks off the corresponding Todoist task so your personal list never shows stale items.
Planning session capture
During sprint planning, capture all personal commitments in Todoist at speed, then let GAIA batch-promote them to the correct Linear cycle and team, converting your planning notes into trackable engineering issues automatically.
How to set it up
Connect Todoist and Linear to GAIA in three steps.
- 1
Connect Todoist and Linear to GAIA
Authorize Todoist and Linear in GAIA's integration settings. GAIA uses Linear's GraphQL API and Todoist's REST API with OAuth to access only the teams and projects you specify.
- 2
Set up team mappings and sync preferences
Map Linear teams to Todoist projects, define which issue states trigger sync, and set your preferred priority translation between Linear's 0–4 scale and Todoist's priority levels.
- 3
GAIA maintains real-time sync between both tools
GAIA listens for webhooks from both Linear and Todoist to propagate changes in near real-time. Daily digest summaries are also available to surface any sync discrepancies.
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