Can GAIA assign action items to other team members' Todoist accounts?

If team members have also connected their Todoist accounts to GAIA, it can assign tasks to them directly. Otherwise, it assigns tasks to you with the responsible person noted in the task description.

How accurate is the action item extraction?

GAIA uses language model analysis on the Zoom transcript to identify commitment patterns. You can configure a review step where extracted tasks are presented for approval before being saved.

Does this work with Zoom Webinars as well as Zoom Meetings?

Yes. GAIA supports both Zoom Meetings and Zoom Webinars, making it useful for post-webinar follow-up task creation as well as internal meeting action items.

IntegrationPowered by GAIA

Automate Todoist + Zoom with GAIA

Turn Zoom meeting outcomes into Todoist tasks automatically

Zoom meetings generate commitments — someone agrees to send a document, another person will follow up with a client, a decision is made that requires someone to update the project plan. But without a reliable system for capturing these commitments the moment they're made, action items evaporate as quickly as the meeting window closes.

GAIA connects Zoom and Todoist so meeting outcomes flow directly into your task manager. When a Zoom meeting ends, GAIA can process the transcript to identify action items and create Todoist tasks for each, assigned to the right person with a realistic due date. Before a meeting starts, GAIA checks your Todoist list for tasks related to that meeting's attendees or project and surfaces them as a pre-meeting briefing so you walk in prepared.

This integration is essential for anyone who runs or participates in regular meetings and wants to close the gap between what gets committed in a call and what actually gets tracked and executed. It is particularly powerful for team leads, project managers, and client-facing professionals who have multiple meetings per day.

5 things you can automate

Everything GAIA can do when Todoist and Zoom are connected.

Auto-extract action items from Zoom transcripts

After a Zoom meeting, GAIA analyses the transcript for commitments and action items, creates Todoist tasks for each, and assigns them to the relevant team member with a suggested due date.

Pre-meeting task briefing

Fifteen minutes before a Zoom call, GAIA surfaces any open Todoist tasks related to the meeting's attendees or project so you can review outstanding items before the call starts.

Meeting summary to Todoist project

GAIA generates a structured meeting summary from the Zoom transcript and adds it as a comment to the relevant Todoist project, giving team members who missed the call a quick catch-up.

Recurring meeting task reset

For recurring Zoom meetings, GAIA recreates the standard preparation checklist in Todoist before each occurrence so weekly syncs always start with the same level of preparation.

Follow-up deadline tracking

When action items are captured from a Zoom meeting, GAIA sets due dates based on what was said — 'by end of week' becomes Friday, 'tomorrow' becomes the next business day — and alerts you if they are not completed in time.

How to set it up

Connect Todoist and Zoom to GAIA in three steps.

1
Connect Todoist and Zoom to GAIA
Authenticate your Todoist account and connect your Zoom account via OAuth. Enable Zoom cloud recording and transcript generation so GAIA can process meeting content.
2
Set your meeting-to-task preferences
Configure which Zoom meetings should trigger task creation, which Todoist project receives the tasks, and whether action items should be auto-assigned or reviewed before saving.
3
GAIA processes meetings and creates tasks automatically
After each qualifying Zoom meeting, GAIA processes the transcript, extracts action items, and creates Todoist tasks — all within minutes of the meeting ending.

Frequently Asked Questions

Cloud recording with auto-transcription is the most reliable method, but GAIA can also process meeting notes you paste manually if cloud transcripts are not available.

Explore individual integrations

Todoist Integration

See everything GAIA can do with Todoist, including triggers, actions, and ready-made workflows.

Zoom Integration

Discover the full set of Zoom automations available through GAIA.

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5 things you can automate

Everything GAIA can do when Todoist and Zoom are connected.

Auto-extract action items from Zoom transcripts

After a Zoom meeting, GAIA analyses the transcript for commitments and action items, creates Todoist tasks for each, and assigns them to the relevant team member with a suggested due date.