Automate Trello + Google Drive with GAIA
Attach Drive files to Trello cards and organize project assets automatically
Trello cards represent work, but the actual work product — briefs, drafts, designs, reports — lives in Google Drive. Without a connection between the two, team members spend time searching Drive for files mentioned in Trello cards, or they attach outdated file links to cards when the document has since been updated or moved.
GAIA connects Trello and Google Drive so documents are organized around cards automatically. When a new Trello board is created, GAIA sets up the corresponding Drive folder structure. As cards progress through lists, GAIA attaches relevant files and notifies team members when documents are updated. The result is a Trello board where every card has immediate access to all related documents without manual file hunting.
This integration is especially useful for marketing teams managing campaigns in Trello, content teams tracking article production, and project managers who need all deliverables organized and accessible from a single card view.
5 things you can automate
Everything GAIA can do when Trello and Google Drive are connected.
Create Drive folders for new Trello boards
When a new Trello board is created, GAIA automatically creates a corresponding Google Drive folder with subfolders matching the board's lists, providing an organized document structure from day one.
Auto-attach Drive files to Trello cards
When a file is added to a Drive folder linked to a Trello board, GAIA attaches the file to the appropriate Trello card based on naming conventions or list-to-folder mappings, keeping files accessible directly from the card.
Notify card members when files are updated
When a Drive file attached to a Trello card is modified, GAIA posts a comment on the card notifying the assigned member, ensuring the latest version is reviewed rather than an outdated cached copy.
Deliverable submission workflow
When a team member adds a completed deliverable to a Drive folder, GAIA moves the linked Trello card to the Review list and attaches the file, triggering the review stage without any manual card updates.
Archive project files when cards complete
When a Trello card is moved to Done, GAIA moves associated Drive files to a completed deliverables subfolder, keeping the active project folder clean while preserving all final assets.
How to set it up
Connect Trello and Google Drive to GAIA in three steps.
- 1
Authorize Trello and Google Drive in GAIA
Connect your Trello account and Google Drive to GAIA. Specify the Drive root folder where board folders should be created and the Trello boards to monitor.
- 2
Configure folder structure and attachment rules
Define the Drive folder template for new boards and the rules GAIA uses to match Drive files to Trello cards — by file name pattern, subfolder, or card label.
- 3
GAIA organizes documents around your cards
GAIA monitors both Trello and Drive for changes, attaching files to cards, creating folders for new boards, and notifying team members when documents are updated.
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