Automate Trello + Google Calendar with GAIA
Add Trello due dates to your calendar and create cards from calendar events
Trello due dates live inside boards that require active checking, while deadlines and commitments are most useful when they appear in your calendar alongside everything else on your plate. Without a connection between the two, team members miss Trello deadlines because they were not checking their board, or they schedule meetings without knowing that a Trello card deadline falls on the same day.
GAIA connects Trello and Google Calendar so due dates appear where people actually plan their time. Trello card due dates become calendar events with direct links back to the card. Calendar events for project reviews or client deliveries become Trello cards automatically. The result is a unified schedule that reflects both meetings and tasks without requiring manual entry in two places.
This integration is ideal for project managers who live in their calendar and freelancers who use Trello for client work but schedule everything through Google Calendar.
5 things you can automate
Everything GAIA can do when Trello and Google Calendar are connected.
Add Trello due dates to Google Calendar
When a due date is set on a Trello card, GAIA creates a Google Calendar event at the due date and time, including the card title and a link back to the Trello card so the deadline is visible in your daily schedule.
Create Trello cards from calendar events
When a Google Calendar event is created with a specific keyword or in a designated project calendar, GAIA creates a Trello card with the event name, date, and description so the commitment is tracked in your project board.
Multi-stage deadline reminders
GAIA creates multi-stage Google Calendar reminders for Trello cards — a one-week warning, a two-day alert, and a same-day notification — so teams have sufficient lead time to complete work before deadlines.
Sprint calendar from Trello board
GAIA reads all due dates from a Trello sprint board and generates a Google Calendar sprint view, giving the team a time-based perspective on the sprint workload alongside their meeting schedule.
Reschedule overdue items automatically
When a Google Calendar event linked to a Trello card passes without the card being completed, GAIA moves the card to an Overdue list and reschedules the calendar event so the deadline gets a new target date.
How to set it up
Connect Trello and Google Calendar to GAIA in three steps.
- 1
Connect Trello and Google Calendar to GAIA
Authorize GAIA to access your Trello boards and your Google Calendar. Select which boards and lists to monitor for due dates and which calendars to write events to.
- 2
Configure deadline-to-event mapping
Define how Trello card metadata maps to calendar event fields — title format, calendar selection, reminder timing, and what happens when a Trello due date changes.
- 3
GAIA keeps deadlines visible across both tools
GAIA monitors Trello for due date changes and Google Calendar for new events, synchronizing both systems so your schedule always reflects your actual project commitments.
Frequently Asked Questions
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