Automate Trello + Notion with GAIA
Embed Trello boards in Notion and sync cards to Notion databases automatically
Trello and Notion serve complementary purposes — Trello for visual task management and Notion for documentation, wikis, and project knowledge bases. But when teams run both, Trello cards and Notion pages diverge quickly. A Trello card gets completed but the Notion project page still shows it as in progress. A Notion database entry is created but no Trello card exists to track the actual work.
GAIA connects Trello and Notion so task management and documentation stay aligned. Trello card updates flow into Notion database entries, Notion project pages pull live Trello board status, and new Notion items trigger Trello card creation. Teams get the visual workflow benefits of Trello with the rich documentation capabilities of Notion, connected rather than siloed.
This integration is ideal for teams that use Notion as their company wiki while managing day-to-day tasks in Trello, and for project managers who need project documentation and task status to live in the same place.
5 things you can automate
Everything GAIA can do when Trello and Notion are connected.
Sync Trello cards to a Notion database
When a card is added to a Trello board, GAIA creates a corresponding entry in a Notion database with the card title, description, due date, and list status, keeping documentation in sync with execution.
Update Notion entries when Trello cards move
When a Trello card moves between lists — from Backlog to In Progress to Done — GAIA updates the status field on the linked Notion database entry, keeping the Notion project database accurate.
Create Trello cards from Notion database entries
When a new task is added to a Notion project database, GAIA creates the corresponding Trello card in the right list, ensuring every documented task has an actionable card for execution.
Embed Trello board summaries in Notion project pages
GAIA generates a structured Trello board status summary and appends it to the linked Notion project page on a scheduled basis, giving readers an accurate view of task progress without leaving Notion.
Archive completed cards to Notion
When a Trello card is completed and archived, GAIA appends a completion record to the Notion project page, building a running log of completed work that serves as project history and documentation.
How to set it up
Connect Trello and Notion to GAIA in three steps.
- 1
Connect Trello and Notion to GAIA
Authorize GAIA to access your Trello boards and your Notion workspace. Map specific Trello boards to Notion databases and define which fields correspond between the two platforms.
- 2
Set sync direction and trigger events
Choose whether to sync from Trello to Notion, Notion to Trello, or both. Configure which card events — creation, list movement, due date change, completion — trigger Notion updates.
- 3
GAIA keeps boards and databases aligned
GAIA monitors both platforms and propagates changes automatically so your Trello boards and Notion databases always reflect the same task state without manual data entry.
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