GAIA reads every email, classifies it by urgency, drafts replies in your voice, converts action items to tasks, and archives the noise — automatically, every day.
The only real solution to email overload is an AI that can read, understand, and act — the way a human executive assistant would.
Gmail
Calendar
Slack
Todoist
NotionThe average knowledge worker checks email 77 times per day and spends 2.5 hours in their inbox.
GTD frameworks and zero-inbox methodologies work briefly — then life gets busy, the inbox refills, and the guilt accumulates.
Gmail filters and rules help with known patterns, but they can't read context or tell the difference between an urgent customer reply and a newsletter from the same domain.
Traditional email tools don't draft responses, create tasks, or understand the difference between noise and signal.
GAIA isn't a filter — it's a full email triage system that reads, acts, and reports back.
GAIA reads each email and classifies it: Urgent (needs your reply today), Normal (can wait), or Noise (newsletters, notifications, auto-responses). You see what needs you — nothing else.
For emails that need a response, GAIA writes a draft in your voice using the full thread context. You review, edit if needed, and send — or reject and write your own. You stay in control.
Spotted an email with an action item? GAIA creates a task in your connected task manager (Todoist, Linear, etc.) automatically. "Review the Q2 proposal by Friday" becomes a real task, not a buried email.
Newsletters, order confirmations, Slack notifications, SaaS receipts — GAIA identifies these and moves them out of your inbox. They're still findable via search, just not cluttering your view.
See the difference GAIA makes from day one — less chaos, more clarity, every morning.
Before
After
You can go from overflowing inbox to organized in under 20 minutes.
Connect your Gmail account
Authorize GAIA to access your Gmail via Google OAuth. This takes under 2 minutes and uses the official Google API — no password sharing, no third-party scraping.
Set your triage preferences
Tell GAIA in plain English which senders and topics are high priority, which are noise, and what your preferred reply style looks like. GAIA adapts to your preferences immediately.
Wake up to an organized inbox
GAIA runs your triage overnight (or in real-time during the day). You open your inbox to labeled, prioritized emails — and drafted replies waiting for your approval.
GAIA connects natively to Gmail and Google Workspace via the official Google API. It also creates tasks in Todoist, Linear, and Notion when email action items are detected.
GmailGoogle CalendarTodoistNotionSlackSupport for Outlook and other email providers is on the roadmap.
Common questions about GAIA's AI email triage.
2.5h
avg daily email time
8min
with GAIA
77x
avg daily email checks
inbox zero
by 10am
Spending 2.5+ hours per day in your inbox just to stay on top of it
Missing important emails buried under newsletters and notifications
Forgetting to follow up and letting conversations go cold
Manually turning emails into tasks instead of having it happen automatically
No consistent system that holds up when you get busy
GAIA reads each email and classifies it: Urgent (needs your reply today), Normal (can wait), or Noise (newsletters, notifications, auto-responses). You see what needs you — nothing else.
For emails that need a response, GAIA writes a draft in your voice using the full thread context. You review, edit if needed, and send — or reject and write your own. You stay in control.
Spotted an email with an action item? GAIA creates a task in your connected task manager (Todoist, Linear, etc.) automatically. "Review the Q2 proposal by Friday" becomes a real task, not a buried email.
Newsletters, order confirmations, Slack notifications, SaaS receipts — GAIA identifies these and moves them out of your inbox. They're still findable via search, just not cluttering your view.
