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Calendly

View scheduled meetings, share scheduling links, and manage Calendly events

Category
Productivity
GAIA
Created by
GAIA Team
Auth
OAuth

What you can do with GAIA + Calendly

GAIA connects to Calendly via MCP (Model Context Protocol) and exposes every action as a natural-language command. Tell GAIA what you want and it handles the rest, automatically.

  • Ask what's on your Calendly this week and see each meeting with its invitees
  • Generate a single-use scheduling link for one person in seconds
  • Check which times are still open on an event type before you share it
  • Cancel a scheduled Calendly meeting with a reason, after you approve it
  • Get a daily briefing of new Calendly bookings through a scheduled workflow

Available Tools (53)

Calendly Cancel Scheduled Event

Tool to cancel a scheduled Calendly event by creating a cancellation record. Use when you need to permanently cancel an existing, active event. The cancellation will trigger notifications to all invitees.

Calendly Create Event Type

Tool to create a new one-on-one event type (kind: solo) in Calendly. Use when you need to programmatically create a new event type for scheduling meetings.

Calendly Create One Off Event Type

Creates a temporary Calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host URIs, a future date/range for `date_setting`, and a positive `duration`.

Calendly Create Scheduling Link

Create a single-use scheduling link. Creates a scheduling link that can be used to book an event. The link allows invitees to schedule up to the specified maximum number of events. Once the limit is reached, the link becomes inactive.

Calendly Create Share

Creates a customizable, one-time share link for a Calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.

Calendly Create Single Use Scheduling Link

Creates a one-time, single-use scheduling link for an active Calendly event type, expiring after one booking.

Calendly Create Webhooks

Tool to create a webhook subscription for receiving Calendly event notifications. Use when you need to set up automated notifications for events like meeting bookings or cancellations. Organization scope triggers webhooks for all events organization-wide, while user/group scopes limit triggering to specific users or groups.

Calendly Delete Invitee Data

Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires Enterprise subscription; deletion may take up to one week).

Calendly Delete Invitee No Show

Deletes an Invitee No-Show record by its `uuid` to reverse an invitee's 'no-show' status; the `uuid` must refer to an existing record.

Calendly Delete Organization Membership

Tool to remove a user from a Calendly organization by membership UUID. Use when you need to revoke a user's access to an organization. Requires admin rights; organization owners cannot be removed.

Calendly Delete Scheduled Event Data

For Enterprise users, initiates deletion of an organization's scheduled event data between a `start_time` and `end_time` (inclusive, where `start_time` must be <= `end_time`); actual data deletion may take up to 7 days to complete.

Calendly Delete Webhook Subscription

Deletes an existing webhook subscription to stop Calendly sending event notifications to its registered callback URL; this operation is idempotent.

Calendly Get Event

Use to retrieve a specific Calendly scheduled event by its UUID, provided the event exists in the user's Calendly account.

Calendly Get Event Invitee

Retrieves detailed information about a specific invitee of a scheduled event, using their unique UUIDs.

Calendly Get Event Type

Retrieves details for a specific Calendly event type, identified by its UUID, which must be valid and correspond to an existing event type.

Calendly Get Event Type Availability

Tool to retrieve availability schedules configured for a specific Calendly event type. Use when you need to get the availability rules including day-of-week schedules and date-specific overrides.

Calendly Get Group

Retrieves all attributes of a specific Calendly group by its UUID; the group must exist.

Calendly Get Group Relationship

Retrieves a specific Calendly group relationship by its valid and existing UUID, providing details on user-group associations and membership.

Calendly Get Invitee No Show

Retrieves details for a specific Invitee No Show record by its UUID; an Invitee No Show is marked when an invitee does not attend a scheduled event.

Calendly Get Organization

Tool to retrieve information about a specific Calendly organization. Use when you need to get organization details such as name, slug, or timestamps.

Calendly Get Organization Invitation

Retrieves a specific Calendly organization invitation using its UUID and the parent organization's UUID.

Calendly Get Organization Membership

Retrieves a specific Calendly organization membership by its UUID, returning all its attributes.

Calendly Get Routing Form

Retrieves a specific routing form by its UUID, providing its configuration details including questions and routing logic.

Calendly Get Routing Form Submission

Tool to retrieve details about a specific routing form submission by its UUID. Use when you need submission details including questions, answers, and routing results.

Calendly Get Sample Webhook Data

Tool to retrieve sample webhook payload data for testing webhook subscriptions. Use when you need to verify webhook setup and understand the data structure before creating actual webhook subscriptions.

Calendly Get User

Retrieves comprehensive details for an existing Calendly user.

Calendly Get User Availability Schedule

Retrieves an existing user availability schedule by its UUID; this schedule defines the user's default hours of availability.

Calendly Get Webhook Subscription

Retrieves the details of an existing webhook subscription, identified by its UUID, including its callback URL, subscribed events, scope, and state.

Calendly Invitee No Show

Tool to mark an invitee as a no-show for a scheduled event. Use when an invitee fails to attend their scheduled meeting and you need to record their absence in Calendly.

Calendly List Activity Log Entries

Retrieves a list of activity log entries for a specified Calendly organization (requires an active Enterprise subscription), supporting filtering, sorting, and pagination.

Calendly List Event Invitees

Retrieves a list of invitees for a specified Calendly event UUID, with options to filter by status or email, and sort by creation time.

Calendly List Event Type Available Times

Fetches available time slots for a Calendly event type within a specified time range; results are not paginated.

Calendly List Event Type Memberships

Tool to retrieve a list of event type hosts (memberships) for a specific event type. Use when you need to see which users are configured as hosts for an event type.

Calendly List Event Types

Tool to list all Event Types associated with a specified User or Organization. Use when you need to retrieve event types for a user or organization. Use scheduling_url from results directly; do not manually construct event type URLs.

Calendly List Group Relationships

Retrieves a list of group relationships defining an owner's role (e.g., member, admin) within a group; an owner can have one membership per group but multiple admin roles across different groups.

Calendly List Groups

Returns a list of groups for a specified Calendly organization URI, supporting pagination.

Calendly List Organization Invitations

Retrieves a list of invitations for a specific organization, identified by its UUID.

Calendly List Organization Memberships

Retrieves a list of organization memberships.

Calendly List Outgoing Communications

Retrieves a list of outgoing SMS communications for a specified organization; requires an Enterprise subscription and if filtering by creation date, both `min_created_at` and `max_created_at` must be provided to form a valid range.

Calendly List Routing Forms

Retrieves routing forms for a specified organization; routing forms are questionnaires used to direct invitees to appropriate booking pages or external URLs.

Calendly List Routing Form Submissions

Tool to list all submissions associated with a specific routing form. Returns questions, answers, routing results, and tracking data for each submission. Use this action when you need to retrieve multiple routing form submissions for analysis or processing. To fetch details of a single submission, use GetRoutingFormSubmission instead.

Calendly List Scheduled Events

Tool to retrieve a list of scheduled Calendly events. Use when you need to view events for a specific user, organization, or group. Requires exactly one of user, organization, or group parameter to scope the query.

Calendly List User Availability Schedules

Retrieves all availability schedules for the specified Calendly user.

Calendly List User Busy Times

Fetches a user's busy time intervals (internal and external calendar events) in ascending order for a period up to 7 days; keyset pagination is not supported.

Calendly List User Locations

Tool to retrieve configured meeting location information for a given Calendly user. Use when you need to see all available location options configured by a user for their meetings.

Calendly List Webhook Subscriptions

Retrieves webhook subscriptions for a Calendly organization; `scope` determines if `user` or `group` URI is also required for filtering.

Calendly Organization Invitation

Tool to invite a user to a Calendly organization via email. Use when you need to send an organization invitation to a new user. Requires organization owner or admin privileges.

Calendly Post Invitee

Tool to create a new Event Invitee with standard notifications, calendar invites, reschedules, and workflows. Use when programmatically scheduling meetings via API. Requires paid Calendly plan (Standard+).

Calendly Remove User From Organization

Removes a user (who is not an owner) from an organization by their membership UUID, requiring administrative privileges.

Calendly Revoke User S Organization Invitation

Revokes a pending and revokable (not yet accepted or expired) organization invitation using its UUID and the organization's UUID, rendering the invitation link invalid.

Calendly Update Event Type

Tool to update an existing one-on-one event type (kind: solo) in Calendly. Use when you need to modify event type settings such as name, duration, location, or description. NOTE: Currently only supports one-on-one event types.

Calendly Update Event Type Availability

Tool to update an event type availability schedule in Calendly. Use when you need to change the timezone or availability rules for an event type. WARNING: Updating rules will overwrite all existing rules - retrieve existing rules first using GET /event_type_availability_schedules.

Calendly Who Am I

Return the identity (name, email) of the connected Calendly account.

How it works

Set up your Calendly automation in three simple steps, no code required.

  1. 1

    Connect Calendly to GAIA

    Open the GAIA Marketplace, find Calendly, and click "Add to your GAIA". Authorise via Calendly OAuth.

  2. 2

    Ask about your schedule

    Say "who booked time with me this week?" or "send me a one-time link for my 30 minute call". GAIA reads your event types and scheduled events directly.

  3. 3

    Share links without leaving the chat

    GAIA creates scheduling links you can paste into email, Slack or WhatsApp, and can draft the message around them.

Frequently asked questions

Everything you need to know about the GAIA Calendly integration.

Yes. GAIA can create a single-use scheduling link for any of your event types, so the link stops working after one booking.

Yes, after you approve it. Cancelling notifies invitees, so it always goes through an approval card first.

Yes. GAIA can list the invitees of any scheduled event, including their names, emails and answers to your booking questions.

Calendly's OAuth does not offer individual scopes, so the connection grants access to your scheduling data as a whole.

GAIA connects Calendly with your entire stack

Calendly is just one piece of the puzzle. GAIA integrates with the rest of your tools across productivity, communication, productivity, and more, letting you build cross-tool automations in plain English without writing a single line of code.

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