Automatize Google Calendar + Loom com GAIA
Record Loom video briefs for upcoming meetings and share recaps automatically
The best meetings start with shared context and end with a clear record — but most meetings do neither. Attendees arrive without reviewing relevant background, and decisions made during the call are poorly documented afterward. Loom offers a simple way to record context-setting briefs before meetings and concise recaps after them, but without automation, creating and sharing those videos requires discipline that's hard to maintain across a full calendar.
GAIA connects Google Calendar and Loom to build async context into every meeting automatically. When a meeting appears on your calendar, GAIA can remind you to record a Loom brief so attendees arrive informed. After the meeting, GAIA prompts you to record a recap and then shares the Loom link with all attendees directly, creating a searchable async record without manual distribution.
This integration is particularly valuable for distributed teams across time zones where pre-read context reduces the need for long synchronous meetings, for managers who run recurring check-ins where a brief async update could replace a full meeting, and for teams committed to async-first communication who want their calendar workflows to reflect that principle.
5 coisas que você pode automatizar
Tudo que o GAIA pode fazer quando Google Calendar e Loom estão conectados.
Pre-meeting Loom brief reminders
The day before a scheduled Google Calendar meeting, GAIA reminds you to record a short Loom brief with the agenda and context so attendees can prepare and the meeting itself can focus on decisions.
Post-meeting recap video prompts
Within minutes of a Google Calendar meeting ending, GAIA prompts you to record a brief Loom recap summarizing decisions and next steps, while the discussion is still fresh.
Auto-share Loom recaps with attendees
Once a post-meeting Loom is recorded, GAIA shares the video link with all Google Calendar attendees via email or calendar event comment so the record reaches everyone automatically.
Replace recurring meetings with async Loom updates
For recurring Google Calendar meetings, GAIA can suggest replacing selected occurrences with a Loom update when the agenda doesn't require live discussion, reducing meeting load.
Onboarding video library from calendar events
GAIA tracks Loom videos recorded for recurring training or onboarding calendar events and organizes them into a Loom folder so new team members can access the full video library.
Como configurar
Conecte Google Calendar e Loom ao GAIA em três passos.
- 1
Connect Google Calendar and Loom to GAIA
Authenticate your Google account and your Loom workspace in GAIA's settings. Grant GAIA calendar read access and Loom library access so it can track events and videos.
- 2
Set your meeting brief and recap preferences
Configure which calendar events should trigger brief reminders and recap prompts, how far in advance to send the reminder, and where recorded Looms should be filed.
- 3
GAIA automates the async meeting loop
GAIA monitors your calendar for upcoming and completed meetings, sends reminders at the right time, and shares recorded Loom videos with attendees automatically.
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