Automate Asana + Trello with GAIA
Migrate or sync tasks between Asana projects and Trello boards
Asana and Trello approach project management differently — Asana with structured task hierarchies and timelines, Trello with visual Kanban boards — but many teams rely on both. Client-facing work might live in Trello for its simplicity while internal project tracking uses Asana's more powerful features. Without automation, teams must update both tools manually, creating delays and inconsistencies.
GAIA connects Asana and Trello so tasks flow between them automatically. New Asana tasks can become Trello cards, Trello card movements can update Asana task statuses, and deadlines stay consistent across both platforms. Teams can collaborate in their preferred interface while the underlying data stays unified.
This integration is ideal for agencies managing client boards in Trello while tracking internal project timelines in Asana, and for teams transitioning between the two tools who need a reliable migration path.
5 things you can automate
Everything GAIA can do when Asana and Trello are connected.
Create Trello cards from new Asana tasks
When a task is added to an Asana project, GAIA automatically creates a corresponding Trello card in the appropriate list, complete with the task title, description, due date, and assignee.
Sync Trello card moves back to Asana
When a Trello card moves from In Progress to Done, GAIA marks the linked Asana task as complete, keeping both tools consistent without requiring team members to update two systems.
Bulk migrate projects from Asana to Trello
GAIA reads all tasks in an Asana project and creates a fully populated Trello board with lists mapped to Asana sections, making platform transitions seamless and data-complete.
Deadline synchronization
GAIA monitors due dates in both platforms and alerts the team when dates diverge, ensuring that deadline changes made in one tool are reflected in the other before they cause scheduling conflicts.
Client board updates from internal tracking
When internal Asana milestones are reached, GAIA updates the corresponding Trello card in the client-facing board, giving clients real-time progress visibility without exposing internal project details.
How to set it up
Connect Asana and Trello to GAIA in three steps.
- 1
Authorize Asana and Trello in GAIA
Connect your Asana workspace and Trello account to GAIA. GAIA maps Asana projects to Trello boards and Asana sections to Trello lists based on your configuration.
- 2
Set sync direction and field mappings
Choose whether to sync one-way or bidirectionally. Configure which fields carry over — title, description, due date, assignee, labels — between the two platforms.
- 3
GAIA automates the rest
Once configured, GAIA monitors both platforms and propagates changes automatically, keeping tasks and cards consistent so your team always works from accurate data.
Frequently Asked Questions
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