Can GAIA add comments to specific frames rather than the whole file?

Yes, when the email feedback references a specific screen by name or description, GAIA will place the comment on the most relevant frame. For general feedback without a specific frame reference, the comment is added at the file level.

Do stakeholders need a Figma account for this to work?

No. Stakeholders only interact via email. GAIA translates their email feedback into Figma comments using its own authenticated Figma connection, so external stakeholders never need to open Figma.

Can GAIA send design files or exports as email attachments?

GAIA can include Figma share links and exported image previews in emails. For full file exports (PDF, PNG, SVG), GAIA can trigger a Figma export and attach the result to the outbound email where the API supports it.

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Automate Gmail + Figma with GAIA

Connect design feedback loops between Gmail and Figma so nothing gets lost in translation

Design review cycles are notorious for feedback fragmentation. Stakeholders send design comments over email because that's the tool they're comfortable with, while designers work in Figma and need feedback directly on the canvas. The result is designers manually transcribing email feedback into Figma comments, stakeholders unsure whether their input was received, and review cycles that drag on longer than they should.

GAIA bridges this gap by connecting Gmail feedback to Figma. When a stakeholder emails design feedback on a specific file or frame, GAIA can add that feedback as a comment on the correct Figma file, tagging the responsible designer. When a designer marks feedback as resolved in Figma or publishes a new version, GAIA can notify the stakeholder by email so they know to review the update.

For product and design teams working with non-technical stakeholders who will never open Figma, this automation means feedback actually lands where designers can act on it—and stakeholders stay informed without needing to learn a new tool.

5 things you can automate

Everything GAIA can do when Gmail and Figma are connected.

Convert email feedback into Figma comments

When a stakeholder emails design feedback referencing a specific screen or flow, GAIA extracts the feedback and adds it as a comment on the relevant Figma file frame, tagging the designer responsible for that section.

Notify stakeholders when designs are updated

When a new version of a Figma file is published or a comment thread is resolved, GAIA sends an email to the relevant stakeholders with a direct link to the updated frame and a summary of what changed.

Design approval request emails

When a designer is ready for review, GAIA sends a formatted email to the approvers with a thumbnail, the Figma share link, the design brief summary, and a deadline for feedback, kickstarting the review cycle.

Client design handoff email generation

When a Figma project is marked ready for handoff, GAIA drafts a client-facing email with the file link, export instructions, and any relevant notes from the design brief, ready for the account manager to send.

Feedback aggregation from multiple email reviewers

When multiple stakeholders email feedback on the same design, GAIA consolidates all comments into a single structured Figma comment thread with each reviewer attributed, preventing comment duplication and chaos.

How to set it up

Connect Gmail and Figma to GAIA in three steps.

1
Connect Gmail and Figma to GAIA
Authenticate your Gmail account and Figma workspace in GAIA's settings. GAIA accesses Figma files you specify and monitors Gmail for feedback-related email threads.
2
Map email conversations to Figma files
Tell GAIA which email threads or projects correspond to which Figma files. You can link by project name, client name, or specific Gmail label so GAIA routes feedback to the right canvas.
3
Feedback flows between email and Figma automatically
Email feedback becomes Figma comments, Figma updates trigger email notifications, and the review cycle moves forward without designers and stakeholders having to manually bridge the two tools.

Frequently Asked Questions

GAIA uses context from the email—project name, client name, subject line—and your configured mappings to identify the correct Figma file. You can also include a Figma file URL in the email to make the match unambiguous.

Explore individual integrations

Gmail Integration

See everything GAIA can do with Gmail, including triggers, actions, and ready-made workflows.

Figma Integration

Discover the full set of Figma automations available through GAIA.

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5 things you can automate

Everything GAIA can do when Gmail and Figma are connected.

Convert email feedback into Figma comments