Automate Todoist + Google Sheets with GAIA
Log completed Todoist tasks to Google Sheets and turn sheet rows into tasks
Todoist knows what you finished, but proving it means screenshots or manual logs. Managers ask for weekly summaries, freelancers need billable-task records, and teams want cycle-time data, all locked inside the task list.
GAIA pipes Todoist into Google Sheets automatically. Completed tasks append to a log sheet with project, labels, dates, and priority fields, ready for pivot tables. The reverse works too: rows added to a sheet, new leads, content ideas, bug reports, become Todoist tasks with fields mapped to titles, projects, and due dates.
The result is a personal analytics layer on top of Todoist plus a bulk-entry path for work captured anywhere else. Your task list stays the place work happens, and Sheets becomes the place work gets measured.
5 things you can automate
Everything GAIA can do when Todoist and Google Sheets are connected.
Auto-log completed tasks to Sheets
Every completed task lands in a log sheet with its project, labels, due date, and completion time. Timesheets and weekly reports write themselves.
Weekly productivity summaries
GAIA rolls the log into a weekly tab: tasks completed per project, overdue items carried forward, and current streaks. Share it with your manager or keep it for yourself.
Create tasks from sheet rows
New rows in a tracked tab become Todoist tasks with columns mapped to title, project, priority, and due date. Content calendars and lead lists convert to action directly.
Track estimates against actuals
Log estimated versus actual completion data per task and chart accuracy over time in Sheets. Planning gets measurably better each quarter.
Bulk-import backlogs from spreadsheets
Migrating from another tool or planning a project in Sheets? GAIA converts each row into a task in the right project, preserving order, labels, and dates.
How to set it up
Connect Todoist and Google Sheets to GAIA in three steps.
- 1
Connect Todoist and Google Sheets to GAIA
Authorize GAIA with your Todoist account and Google account. Choose which projects log to Sheets and which tabs create tasks.
- 2
Map fields to columns once
Match Todoist fields like project, labels, priority, and due date to sheet columns. GAIA remembers the mapping for every future sync.
- 3
GAIA logs completions and creates tasks
Finished tasks append to the log on their own while new sheet rows arrive in Todoist as tasks. Both directions run without babysitting.
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