How does GAIA determine who to assign tasks to in Asana?

GAIA matches names mentioned in the meeting summary or transcript to Asana members in the linked workspace. You can review and adjust assignments before they are finalized.

Can GAIA handle meetings with multiple Asana projects?

Yes. You can map a single Zoom meeting to multiple Asana projects, and GAIA will route action items to the correct project based on labels or keywords in the meeting notes.

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Automate Zoom + Asana with GAIA

Turn Zoom meeting action items into Asana tasks automatically

Zoom meetings generate action items, but those action items are only as useful as the system that captures them. Without an automatic bridge, someone must manually review the recording or notes and create tasks in Asana — a step that gets skipped when everyone is busy.

GAIA listens to Zoom meeting summaries and transcripts, identifies action items, and creates Asana tasks with the right assignees and due dates before the call is even over. Your team leaves every meeting with a clear, tracked to-do list.

4 things you can automate

Everything GAIA can do when Zoom and Asana are connected.

Auto-create Asana tasks from meeting action items

After a Zoom call ends, GAIA parses the meeting summary for action items and creates an Asana task for each one. Assignees and due dates from the conversation are applied automatically.

Link Zoom recording to the Asana project

GAIA attaches the Zoom recording URL to the relevant Asana project as a task or note. Team members can reference the recording directly from the Asana board without hunting through email.

Post meeting summary to Asana project updates

GAIA posts a formatted meeting summary — attendees, decisions, action items — as an Asana project status update so stakeholders who weren't on the call are immediately informed.

Create recurring tasks from recurring Zoom standups

For regular Zoom standups, GAIA generates recurring Asana tasks each session based on blockers and commitments raised. Sprint tracking stays current without manual entry after each meeting.

How to set it up

Connect Zoom and Asana to GAIA in three steps.

1
Connect Zoom and Asana to GAIA
Authorize GAIA with your Zoom account and Asana workspace. Link specific recurring Zoom meetings to the Asana projects they relate to.
2
Configure task creation preferences
Set which sections action items land in, how due dates are inferred, and whether GAIA should tag assignees based on who was mentioned in the meeting.
3
GAIA converts meetings into trackable tasks
After each Zoom call, GAIA processes the summary and populates Asana automatically. Your team leaves meetings knowing every commitment is already captured.

Frequently Asked Questions

GAIA works with Zoom's meeting summary and transcript features, which are available on Zoom Business and above. If your plan doesn't include summaries, GAIA can use the raw transcript instead.

Explore individual integrations

Zoom Integration

See everything GAIA can do with Zoom, including triggers, actions, and ready-made workflows.

Asana Integration

Discover the full set of Asana automations available through GAIA.

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4 things you can automate

Everything GAIA can do when Zoom and Asana are connected.

Auto-create Asana tasks from meeting action items

After a Zoom call ends, GAIA parses the meeting summary for action items and creates an Asana task for each one. Assignees and due dates from the conversation are applied automatically.