Can GAIA log calls to both a contact and an associated deal in HubSpot?

Yes. GAIA logs the activity to the contact record and associates it with all open deals linked to that contact. You can configure it to target a specific pipeline if a contact has multiple deals.

Does GAIA work with HubSpot's free CRM or only paid tiers?

GAIA works with any HubSpot tier that provides API access. The free CRM supports basic contact and activity logging. Task creation and deal stage updates require HubSpot Starter or above.

IntegrationPowered by GAIA

Automate Zoom + HubSpot with GAIA

Log Zoom customer calls to HubSpot CRM and keep every deal updated

Sales and customer success teams live in HubSpot, but their customer conversations happen in Zoom. Without an automatic bridge, call notes go un-logged, follow-up tasks get missed, and HubSpot deal timelines miss critical touchpoints that inform pipeline forecasting.

GAIA logs every Zoom customer call to the right HubSpot contact and deal automatically. Meeting summaries become CRM notes, action items become tasks, and deal stages update based on what was discussed — so your CRM reflects reality without manual data entry after every call.

4 things you can automate

Everything GAIA can do when Zoom and HubSpot are connected.

Auto-log Zoom call summaries to HubSpot deals

When a Zoom customer call ends, GAIA creates a HubSpot activity log on the matching contact and deal. The summary includes attendees, key discussion points, and next steps.

Create HubSpot follow-up tasks from Zoom action items

Action items identified in a Zoom call summary become HubSpot tasks assigned to the account owner. Due dates from the conversation are applied so nothing slips post-call.

Update HubSpot deal stage based on call outcomes

If a Zoom call results in a verbal agreement or a scheduled demo, GAIA advances the HubSpot deal stage accordingly. Pipeline stages stay current without relying on reps to update manually.

Attach Zoom recording to HubSpot contact

GAIA attaches the Zoom recording URL to the HubSpot contact record. Sales managers can review calls directly from CRM without asking reps for links after the fact.

How to set it up

Connect Zoom and HubSpot to GAIA in three steps.

1
Connect Zoom and HubSpot to GAIA
Authorize GAIA with your Zoom account and HubSpot portal. GAIA matches Zoom meeting participants to HubSpot contacts by email address automatically.
2
Configure CRM logging preferences
Set which meeting types trigger CRM logging, how deal stage changes are inferred, and which HubSpot pipelines GAIA should update.
3
GAIA logs every customer call to HubSpot
After each Zoom call, GAIA creates the activity, tasks, and any deal stage updates in HubSpot. Your CRM is always current without post-call admin work.

Frequently Asked Questions

GAIA matches participants by email address. If a Zoom participant's email exists as a HubSpot contact, the call is logged to that contact. Unmatched participants are flagged for manual review.

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